AI Appointment Agents That Book While You Sleep
Automate your booking process with an intelligent AI agent.
Streamline scheduling, confirmations, and reminders so you never miss a lead again—24/7, hassle-free.
VIVA NOVA AI APPOINTMENT AGENT
Effortless Scheduling, Powered by AI
Smarter Scheduling. Less Admin. Happier Clients.
Let AI handle the busywork — so you can focus on what matters most.
Whether you’re in healthcare, wellness, real estate, or professional services, managing appointments shouldn’t take up your day. Our AI agent automates the entire process — checking availability, confirming time slots, sending reminders, and handling rescheduling — all in real time.
No more back-and-forth emails. No missed follow-ups. Just a streamlined, responsive scheduling experience for your business and your clients.
WHY IT MATTERS
Why AI Appointment Automation Matters
Faster Response, More Bookings
Seamless Multichannel Integration
Fewer No-Shows, Less Admin
Smart, Scalable Efficiency
OUR SERVICES
Our AI Appointment Agent - Built to Streamline Scheduling
Powered by Brainybear.ai, our smart agent automates bookings, reminders, and rescheduling across all channels.
24/7 Intelligent Booking
Manages appointments, confirmations, and changes even outside of business hours.
Smart Calendar Sync
Integrates with your existing calendar to avoid double bookings and scheduling conflicts.
Multi-Channel Notifications
Sends confirmations and reminders through WhatsApp, SMS, or email to keep clients updated.
Real-Time Updates, Zero Admin
Reflects changes instantly, eliminating back-and-forth coordination.
HOW OUR PROCESS WORKS
Our AI Integration Process
01
Discovery & Workflow Mapping
02
Setup & Integration
03
Testing & Training
04
Go Live
Once tested and approved, your AI agent goes live — fully operational and ready to handle bookings 24/7.
05
Ongoing Optimisation & Support
RECENT WORK
Use Case Highlights
In partnership with Brainybear.ai, we’ve developed AI appointment systems designed for:
Clinics — Streamlining patient scheduling and reducing no-shows
Consultancies — Managing discovery calls and calendar coordination
Realtors — Handling property viewings and lead qualification
Wellness & Beauty Brands — Automating bookings with 24/7 responsiveness
Education Centres — Scheduling trial lessons and parent consultations
In partnership with Brainybear.ai, we’ve developed AI appointment systems designed for:
Clinics — Streamlining patient scheduling and reducing no-shows
Consultancies — Managing discovery calls and calendar coordination
Realtors — Handling property viewings and lead qualification
Wellness & Beauty Brands — Automating bookings with 24/7 responsiveness
Education Centres — Scheduling trial lessons and parent consultations
Our AI solutions help improve efficiency and client engagement across diverse sectors.
WHY VIVA NOVA
Why Viva Nova for AI Appointment Automation
With Viva Nova, you get:
Reliable 24/7 booking, reminders, and rescheduling without manual intervention
Seamless calendar integration to prevent double bookings and conflicts
Multichannel notifications via WhatsApp, SMS, and email for better client engagement
Real-time updates that keep your schedule accurate and hassle-free
We don’t just automate appointments — we help you save time, reduce no-shows, and deliver a seamless client experience.
FAQ
FAQs About AI Appointment Automation
Do I need to change my current booking system?
How fast can we get started?
Can it handle multilingual communication?
How will this improve my client experience?
What else can the AI automate?
I’m Jane, your dedicated contact at Viva Nova. I’m just a message away and happy to help.
Ready to Streamline Your Appointment Scheduling with Viva Nova?
Provide seamless, instant bookings that delight your clients and free up your team.
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AI APPOINTMENT ARTICLES
The Role of AI Appointment Agents in Reducing No-Shows and Increasing Revenue
No-shows and last-minute cancellations are a costly headache for many service-based businesses — from clinics and education centres to law firms and accounting practices. Missed appointments mean lost revenue, wasted staff time, and disrupted schedules. But with advances in AI-powered appointment automation, businesses can now tackle this problem head-on.
How AI Appointment Agents Are Shaping the Future of Service Scheduling
Appointment scheduling has long been a critical yet time-consuming task for service-based businesses. From healthcare clinics and education centers to legal and consulting firms, managing bookings, rescheduling, and reminders traditionally involves a lot of back-and-forth communication and administrative overhead. Recently, artificial intelligence (AI) has started reshaping how these businesses handle scheduling — making the process faster, more efficient, and customer-friendly.
Is AI Appointment Booking Right for Your Service Business?
Automating your appointment scheduling might sound futuristic — but for many service brands, it’s already a game changer. From dental clinics to education providers, AI-powered scheduling systems are helping teams save time, reduce no-shows, and offer better client experiences. But is it right for your business?
The Role of AI Appointment Agents in Reducing No-Shows and Increasing Revenue
No-shows and last-minute cancellations are a costly headache for many service-based businesses — from clinics and education centres to law firms and accounting practices. Missed appointments mean lost revenue, wasted staff time, and disrupted schedules. But with advances in AI-powered appointment automation, businesses can now tackle this problem head-on.
How AI Appointment Agents Are Shaping the Future of Service Scheduling
Appointment scheduling has long been a critical yet time-consuming task for service-based businesses. From healthcare clinics and education centers to legal and consulting firms, managing bookings, rescheduling, and reminders traditionally involves a lot of back-and-forth communication and administrative overhead. Recently, artificial intelligence (AI) has started reshaping how these businesses handle scheduling — making the process faster, more efficient, and customer-friendly.
Is AI Appointment Booking Right for Your Service Business?
Automating your appointment scheduling might sound futuristic — but for many service brands, it’s already a game changer. From dental clinics to education providers, AI-powered scheduling systems are helping teams save time, reduce no-shows, and offer better client experiences. But is it right for your business?